SharePoint Design for UK Organisations

SharePoint Design That Helps People Find, Understand and Act

Create a modern SharePoint experience that reflects your brand, simplifies navigation and gives employees a clear route to news, knowledge, tools and everyday tasks.

User research and information architecture
Modern SharePoint branding and templates
Accessible, responsive employee experiences
Viva Connections and Microsoft 365 alignment

Request a Free Design Review Explore Design Services

19+ Yearsof industry experience

750+satisfied customers

200+technology professionals

83%repeat and referral business

Trusted by leading organisations

Design for Adoption

A polished homepage cannot fix unclear structure, weak content and difficult employee journeys

SharePoint adoption depends on more than colours and banners. Employees need recognisable navigation, clear ownership, useful search, relevant content and repeatable page patterns that remain manageable after launch.

Information is hard to find

Navigation grows around departments rather than employee tasks, while inconsistent labels and metadata reduce confidence in search.

Every site looks different

Uncontrolled page creation creates inconsistent layouts, duplicated links and a fragmented experience across departments and locations.

Content becomes difficult to govern

Without clear templates, publishing roles and review cycles, outdated information competes with current guidance and important news.

Customisation creates future risk

Legacy master pages, alternate CSS and unnecessary code can make redesigns harder to support as Microsoft 365 evolves.

Complete SharePoint Experience Design

From employee research to reusable SharePoint design systems

IDS Logic combines UX, content, Microsoft 365 architecture and SharePoint engineering so the finished experience is engaging, practical to publish and supportable over time.

Discovery & User Research

Understand employee goals, pain points, content behaviours and priority tasks before deciding the interface.

Stakeholder workshops
User interviews and surveys
Current-state experience review

Information Architecture

Create a structure that reflects how people look for information rather than the organisation chart alone.

Content inventory and grouping
Hub and site architecture
Metadata and search planning

Navigation & Findability

Design clear global, hub and local navigation supported by intuitive labels and purposeful quick links.

Mega-menu and hub navigation
Task-based user journeys
Search and discovery patterns

Branding & Visual Design

Translate your identity into supported modern SharePoint themes, imagery and page treatments.

Brand-aligned colour systems
Headers, logos and section styles
Image and icon direction

Homepage & Intranet Design

Design a useful employee front door for news, resources, services, campaigns and everyday actions.

Communication-site homepages
Audience-aware content
Campaign and news patterns

Page Templates & Design Systems

Create repeatable patterns that help publishers build consistent pages without design support for every update.

Department and service templates
Reusable web-part patterns
Publishing standards

Accessibility & Inclusive Design

Build accessibility into colours, hierarchy, navigation, interaction and content-authoring guidance.

WCAG-aware design reviews
Keyboard and focus considerations
Accessible authoring patterns

Viva Connections Design

Extend the employee experience into Teams and mobile through a coherent Viva Connections approach.

Dashboard and resource concepts
Audience-aware cards
Mobile employee journeys

Custom Web Parts & SPFx UX

Use custom components only where supported SharePoint capabilities cannot meet an evidenced need.

Component UX and interaction
SharePoint Framework delivery
Performance and maintainability

Content Design & Publishing

Make pages easier to scan, understand and maintain through clear content structures and editorial guidance.

Content models and page purpose
Editorial hierarchy and tone
Review and expiry guidance

Prototyping & Usability Testing

Validate navigation, templates and priority journeys with representative users before wider rollout.

Wireframes and clickable prototypes
Task-based usability testing
Evidence-led iteration

Design Governance & Adoption

Give site owners the tools, standards and support required to protect the experience after launch.

Design and publishing playbooks
Content-owner training
Analytics and improvement backlog

Employee Experience Blueprint

Design every layer that shapes how SharePoint feels in daily use

The visible page is only one layer. A dependable intranet connects employee needs, structure, content, interface, Microsoft 365 capabilities and governance.

People

Audiences, roles, locations, accessibility needs and priority tasks.

Structure

Hubs, sites, navigation, metadata, permissions and search.

Content

News, services, policies, knowledge, campaigns and ownership.

Interface

Themes, templates, web parts, imagery and interaction patterns.

Microsoft 365

Teams, Viva Connections, Power Platform, search and analytics.

Governance

Publishing roles, standards, review cycles and improvement.

Flexible Design Engagements

Choose the level of SharePoint design support your programme needs

Start with evidence, deliver a complete employee experience or add specialist UX and SharePoint capacity to an existing programme.

Focused assessment

SharePoint UX & Design Review

A structured assessment of the current experience, content, navigation, brand alignment and priority journeys.

Typical outputs:

Current-state findings
Priority user journeys
Design and accessibility risks
Recommended improvement roadmap

Request a Design Review

Complete experienceEnd-to-end delivery

Intranet Design & Implementation

Research, architecture, visual design, templates, SharePoint configuration, testing and rollout through one accountable team.

Typical outputs:

Information architecture and prototype
Branded SharePoint experience
Reusable templates and components
Training and design governance

Discuss Your Intranet

Extended team

Dedicated SharePoint Design Capacity

Ongoing access to UX designers, content specialists, SharePoint consultants, developers and testers.

Best suited to:

Enterprise rollouts and multiple sites
Internal Microsoft 365 programmes
Continuous design and optimisation
Complex accessibility or governance needs

Discuss Dedicated Capacity

Evidence-Led Design Assurance

Four gates before the experience is ready to scale

We validate the structure, interface, content and operating model before a design is rolled out across departments or the wider organisation.

Review Your Current Experience

User evidence

Priority audiences, tasks and pain points are understood and agreed.

Research gate

Findability

Navigation, content groupings and search behaviours work for real tasks.

Structure gate

Inclusive experience

Responsive behaviour, readability, accessibility and content patterns are tested.

Quality gate

Sustainable publishing

Templates, roles, standards and review processes are ready for handover.

Governance gate

Modern SharePoint by Design

Brand expression without fighting the platform

We use supported SharePoint Online patterns first, adding custom components only where they solve a genuine user or business requirement.

Native experienceCommunication sites, pages, sections and web parts

Brand systemThemes, logos, headers, imagery and templates

Connected workplaceHub sites, Teams, Viva Connections and Power Platform

Selective extensionSPFx components, integrations and governed custom UX

Design Coverage

A coherent experience across SharePoint and Microsoft 365

Design decisions consider publishing, collaboration, search, mobile use, Microsoft Teams and the wider digital workplace rather than treating the homepage in isolation.

SharePoint Online

Communication sites, team sites, hubs, pages, lists, libraries, news and modern web parts.

Explore SharePoint development

Viva Connections

Employee dashboards, resources, mobile journeys and SharePoint content surfaced through Teams.

Discuss Viva Connections design

Microsoft 365

Experience alignment across Teams, Viva Engage, Power BI, Power Apps, Power Automate and search.

Explore SharePoint integrations

SharePoint Framework

Custom web parts and extensions for evidenced requirements, delivered with maintainability in mind.

Explore custom SharePoint solutions

Copilot-Ready Information

Clear content ownership, metadata, permissions and information structure that improve knowledge quality.

Explore SharePoint consulting

Testing & Accessibility

Responsive, usability, accessibility and acceptance testing across priority templates and journeys.

Explore software testing

Collaborative Design Process

Move from assumptions to a tested SharePoint experience

Each stage creates a decision-ready output, so stakeholders can review the structure and experience before wider implementation.

Discover

Understand objectives, audiences, current pain points, content and Microsoft 365 constraints.

Structure

Define hubs, navigation, content models, templates, search and priority journeys.

Prototype

Create wireframes and visual concepts for the homepage, templates and key interactions.

Validate & Build

Test with users, refine the design and implement through supported SharePoint patterns.

Launch & Improve

Train publishers, measure usage and maintain a prioritised experience-improvement backlog.

Measure the Employee Experience

Use evidence to improve design after launch

The first release establishes a controlled foundation. Analytics, search behaviour, feedback and support themes show where the experience should evolve next.

Search terms, failed searches and content gaps
Homepage, news and resource engagement
Priority task completion and usability feedback
Content ownership, review dates and publishing consistency
Accessibility observations and improvement priorities

SharePoint Experience Overview● Design health reviewed

06priority employee journeys mapped and tested

12reusable page and content patterns governed

04evidence-led improvements prioritised for the next release

Homepage navigation validationComplete

Department template usability testIn review

Accessibility authoring guidancePriority

Why IDS Logic

SharePoint design backed by engineering, content and long-term platform capability

Our team can move from research and visual design into SharePoint implementation, integrations, workflows, migration, testing and managed support without losing the original experience intent.

User-centred, not template-led

Design choices are based on employee tasks, content and evidence rather than a generic intranet homepage.

Modern SharePoint expertise

We work within supported Microsoft 365 capabilities and use custom development selectively.

Accessibility from the start

Inclusive interaction, visual hierarchy and publishing guidance are considered throughout the project.

Design-to-build continuity

UX, SharePoint engineering, integrations, testing and deployment are coordinated through one team.

Governance that protects quality

Templates, standards, roles and training help the experience remain coherent after handover.

UK delivery relationship

Work with IDS Logic teams in Leeds and London through focused reviews, fixed projects or dedicated capacity.

Relevant SharePoint Experience

Digital workplaces designed around adoption, structure and connected processes

Our work demonstrates the combination of SharePoint UX, information architecture, content, workflow and integration capability required for effective employee experiences.

SharePoint Intranet

Adler & Allan

A custom SharePoint intranet connected teams across acquired businesses while improving document management and collaboration.

Business and user requirements
Branding and navigation
Information and access design
Scalable intranet foundation

View case study

Related Enterprise Integration

ICA

A website transformation retained reliable Salesforce integration and alignment with ICA’s wider portal ecosystem, demonstrating cross-platform integration and testing capability.

Salesforce integration
Portal ecosystem alignment
Data and workflow continuity
Controlled platform transition

View case study

Process Consulting

Hessington Health

Granular process discovery informed SharePoint and Power Automate improvements for a rapidly growing healthcare provider.

Detailed needs discovery
Workflow option assessment
Data security and control
Operational improvement

View case study

Words From Clients

Hessington Health is a national health screening and occupational health service provider. We have been scaling up our business activity aggressively over the past 12 months and our workflow/IT needs have changed significantly as we have grown. We instructed IDSLogic for their passion to support business in helping them to create efficient processes, which in the long term save time and money. Thery have start with getting a very granular understanding of the clients needs and then offer several solutions. They have helped us integrate Power Automate processes in our SharePoint system. They date flow works flawlessly within SharePoint which helps achieve grater data security, and process management. We have now instructed them to develop our Patient App. I can not recommend them enough.

Dr Harjeev Rai

CEO/Medical Director Hessington Health

IDS has become a true strategic development partner for all our digital work. We have found their technical expertise a perfect complement to our in-house creative and digital team and IDS has been highly dedicated to helping us meet our goals for growth. The Emma’s Diary channel continues to grow and our plans remain ambitious. We are pleased to have IDS Logic’s trusted support on our journey.

Gareth Huxtable

Director, Lifecycle Marketing

This was a very complex and multi-layered project with ambitious targets. IDS helped us define our requirements and made a real contribution to project delivery, demonstrating their development experience on major projects.

Chris Manko

Technical Solutions Architect, Lifecycle Marketing

The new site looks excellent. I’m very pleased with the results and with the quick responses during testing and UAT.

The LensPal

USA

IDS Logic has proved their expertise in timely project delivery and this helped us to a successful on-time launch. Our new website can now truly support our evolving business strategy to remain at the forefront of our sector.

Pickfords

We came to IDS Logic with a vision for our site. The team listened, understood our requirements and produced an attractive and functional website that led to positive results. It is really a great pleasure to work with them.

LFRA

I am really happy to have IDS Logic on board and have been very impressed with their speed of implementation and professional approach to their work. This has made our collaboration an enjoyable and extremely valuable partnership.

Pebble Grey

Sector-Aware Digital Workplace Design

SharePoint experiences shaped around workforce, content and governance needs

We adapt research, accessibility, navigation, content and rollout decisions to the responsibilities and working patterns of each sector.

Professional & Financial Services

Healthcare & Life Sciences

Public Sector & Charities

Manufacturing & Field Operations

Education & Membership Bodies

Multi-Location & Hybrid Workforces

Start with the Employee Experience

Turn SharePoint into a workplace people recognise, trust and use

Share your current site, intranet plans, employee pain points and brand requirements. We will help define whether you need a focused design review, complete intranet delivery or dedicated SharePoint design capacity.

Call our UK team
+44 (0)1135 316 314

Email IDS Logic
[email protected]

Frequently Asked Questions

SharePoint design questions, answered

For advice based on your tenant, current sites, user groups, content and Microsoft 365 plans, speak directly with our SharePoint team.

Ask a SharePoint Design Specialist

What is included in SharePoint design services?

IDS Logic can support discovery, user research, information architecture, navigation, visual design, SharePoint themes, page templates, communication sites, hub sites, intranet homepages, Viva Connections experiences, responsive layouts, accessibility, content guidance, prototyping, testing, training and design governance. The final scope is tailored to the organisation, tenant and existing Microsoft 365 environment.

Can you make SharePoint look like our brand?

Yes. We use supported modern SharePoint branding approaches including logos, themes, headers, navigation, section treatments, page templates and reusable components. Where a genuine functional requirement exists, SharePoint Framework components can extend the experience without relying on fragile master-page or unsupported CSS customisation.

Do you design SharePoint intranets as well as individual sites?

Yes. We design complete SharePoint intranets, communication sites, hub sites, departmental sites, project spaces and focused portals. The work can include the homepage, global navigation, information architecture, templates, publishing patterns, audience targeting and the connection into Teams or Viva Connections.

How do you ensure employees can find information quickly?

We combine stakeholder discovery, user research, content inventory, search analysis, card sorting and task-based journey mapping. This evidence informs the site hierarchy, hub structure, navigation labels, page templates, metadata and search experience before visual design is finalised.

Are your SharePoint designs accessible?

Accessibility is considered from discovery through design and testing. We review contrast, keyboard access, headings, link purpose, focus order, text alternatives, responsive behaviour and authoring patterns. We also provide guidance so content owners can maintain accessible pages after launch.

Can you redesign an existing or classic SharePoint intranet?

Yes. We can assess an existing SharePoint Online or legacy environment, identify what should be retained, simplified or replaced, and create a phased modernisation plan. Classic master pages and alternate CSS are reviewed carefully because modern SharePoint uses different, update-safe branding and extensibility approaches.

Do you support Viva Connections and Microsoft Teams?

Yes. We can design SharePoint experiences that surface through Viva Connections and Microsoft Teams, including dashboard concepts, news, resources, audience-aware links and mobile considerations. The scope depends on licensing, governance and the wider Microsoft 365 architecture.

Can you create reusable SharePoint templates and a design system?

Yes. We can define approved themes, page templates, web-part patterns, content rules, iconography, spacing, imagery and governance guidance. This gives site owners a consistent system for creating new pages and sites without redesigning the experience each time.

How long does a SharePoint design project take?

Timescales depend on the number of audiences, sites, languages, templates, integrations and research activities. A focused homepage or design sprint may take a few weeks, while a complete enterprise intranet design and rollout normally requires phased discovery, prototyping, validation and implementation. We confirm the plan after the initial review.

How much do SharePoint design services cost?

Cost depends on scope, tenant complexity, user research, information architecture, visual design, number of templates, custom components, integrations, accessibility testing, content support and rollout requirements. IDS Logic provides a clear proposal after understanding the current environment and desired outcomes.