The Benefits of Choosing SharePoint as Your Office Collaboration Tool

3 years ago
Benefits of Choosing Sharepoint

Team collaboration has always been the engine of innovation for various enterprises and it helps to bring together various perspectives and also a diversity of experiences, new services, and ways to increase profits and revenues. Not only that, proper collaboration and cooperation can be also a force that motivates the workforce productivity and is often a win-win situation for all.

But with growth as companies get distributed across the world, their teams have to work on different continents and also on different time zones. For them, sharing the same document repository is not an option. Since collaboration and good communication are the core of successful business, it is important to select a proper tool like SharePoint that comes with rich features and helps to share, manage documents successfully with the staffs of the organization.

The Benefits of Using SharePoint Collaboration Tool:

If you operate your business in numerous locations, it can be really difficult to ensure that every employee has an easy access to all the business intelligence and mission critical documents that they actually need. With MS SharePoint development, your staffs can now open, review and edit and share the document from anywhere in the world.

Improved Data Management:

Research and reports have stated that the average worker spends about 28% of the workday either reading or responding to the mails that pop up in the inbox, which is about 2.6 hours and about 125 messages per staff and per day. This states that the data that is revealed in the work environment is with data at every point and if it is not an email, then it’s a customer support request, marketing reports and etc.

It can be at times overwhelming to try and organize it all and you can create an elaborate file system on the desktop and keep a track of all the work related documents. SharePoint intranet development helps to take control of the exact data points without sifting through tons of documents that they need. And if you are using SharePoint cloud, then you can do everything from anywhere and anytime.

Also Read: Different Ways SharePoint Development Impacts the Communication in the Workplace

Data Security and Regulatory Compliance:

From legal sector to healthcare, there are various industries that need to strictly adhere to the regulatory requirements and guidelines. Since most of them need to follow an effective document control, a tool must be used to measure and ensure that only the authorized users get access to the confidential employee and client data. SharePoint allows the users to set specific security settings which comply with the compliance regulations at every checkpoint. You can also set the auditing and storage policies, together with actions to take when the records of the organization expire.  This helps to maintain and control business critical information in an effective way.

Increased Productivity:

If you have a business, then chances are high that you will have to maintain files to keep business records. Whether you are searching inside a cabinet or clicking through numerous folders, it can be frustrating to devote time during the busy schedule if your documents are not properly managed. It is here that SharePoint development helps in searching the right information with just a few clicks. So ultimately SharePoint includes only the folders and also the sub folders that you need and you can directly go to the source when time is running out and you need to make an informed business decision. This is not only helpful for the business manager, but it is equally advantageous for the employees.

Also Read: Best SharePoint Practices for External Sharing of Documents