Since its inception in the year 2001, Microsoft SharePoint has evolved a lot and it is one of the best web based platform that is designed to enhance collaboration through content management, data sharing and cloud storage. It has transformed from just an application to a robust platform for collaboration, record and document management together with offering web content and portals that help organizations bring in higher productivity. SharePoint Online is Microsoft’s cloud based version of SharePoint and here I shall discuss with you more today.
The Benefits of Migrating to SharePoint Online:
As a cloud based service, SharePoint Online allows the companies to leverage a public facing website, an intranet and multiple sites for the teams or organization based solutions on a single platform. Let’s discuss some of the reasons of migration to SharePoint Online:
External User Access Management Becomes Easier:
If you are using the on premise environment, then it won’t be possible to share the SharePoint content with the users who are working outside the domain. You can use the content web app, configure the authentications forms and then ask the SharePoint developers to set up an ASP.NET page to handle all the credentials for the Forms Web Application. Whatever be the method, you need to invest some human effort to set up and maintain. With SharePoint Online development, you can establish policies on external sharing and allows some content areas and data types to be shared with external permissions.
Free from Any Maintenance:
Maintenance of your on-premise storages and data centers are vital and always add up to your operational costs. By hiring a SharePoint development company to migrate your site to SharePoint Online, you can overcome lots of challenges regarding maintenance and with SharePoint Online you can bring down the cost of operation and also save hours together with some upgrades and backups.
Scale Your Business Up and Down when Needed:
With SharePoint Online you need to pay for just what you are using. The monthly subscription model helps you to add and remove the users according to your wish, so that you don’t have to worry about any expired licenses. If in case one of your user leaves the company, you can reassign the license or just remove it. This scalability feature helps you to pay only what you use and based on your needs, you can either increase or decrease the storage with a few clicks.
It is a Centralized Hub:
SharePoint Online again offers the centralization of resources, which puts everything in an easy to access location. Employees no longer need to go searching here and there for information that they need, but the managers can oversee everything and also ensure that the processes are streamlined. SharePoint Online serves as an efficient content management system, which saves both your time and effort.
OneDrive Makes Storage Easy:
You can now say goodbye to your local storage with One Drive for your business. This helps you to save and sync files to SharePoint Online, essentially by uploading the documents to the cloud. It also reduces the need for local storage space and also ensures that you can access the documents wherever and whenever you need it. This altogether reduces the risk of saving something to your desktop that no one can access and also gives complete control of individual permissions in case you want to share some documents with specific employees only.
Easy to Stay Updated:
With SharePoint online development, companies can now enjoy the privilege of using the best and latest features of the platform instantly as they are released. The online version of SharePoint is always the first to get the new features, security patches before the on-premises versions do. Upgrading the on premise version often needs time, resources and also pauses the operations. But with cloud, these things don’t happen and all major and minor upgrades can be managed with minimal efforts.